Records keeping of a Junior Engineer (Electrical) office placed under in Distribution Sector

A Junior Engineer (JEN) - 

    Acts as the backbone of the distribution system—ensuring uninterrupted power supply, routine maintenance, maintaining records, releasing new connections, conducting vigilance, etc.

Field Duties of a Junior Engineer - 

• Monitor and regulate the power supply in the designated area.
• Inspect and maintain 11 kV feeders and 33/11 kV GSS (grid substations) regularly.
• Respond promptly to faults, outages, and consumer complaints.
• Supervise and coordinate the work of field staff (linemen, helpers, contractors).
• Manage and account for materials used in maintenance and repairs.
• Conduct preventive maintenance of transformers, breakers, and feeders.
• Authorise and verify new service connections to consumers.
• Maintain safety procedures and make sure that laws are followed.

Essential Records Maintained by a Field JEN -

Record keeping of the JEN Office

        A junior engineer is also the custodian of all official records and materials. 

A. Stock Register -

• Records all materials received and issued (e.g., cables, poles, insulators, meters, transformers).
• Facilitates effective inventory control and audits.

B. Meter Movement Register (MMR)

Tracks the movement of meters:

  - Issued to the site.

  - Installed at consumer premises.

  - Faulty meters returned for repair or scrapping.

  - Stock in and stock out.

C. Meter Change Order Register (MCO)

• Documents orders for replacing defective meters.
• Includes consumer details, as well as old and new meter particulars.

D. Service Connection Order Register (SCO)

• Maintains comprehensive records of new service connections.
• Contains application numbers, consumer details, sanctioned load, connection date, and meter number.

E. RC/DC Register (Reconnection/Disconnection)

     Records instances of supply disconnections (due to non-payment, theft, or maintenance) and subsequent reconnections.

F. Net Meter Solar Feasibility Register (Feeder-wise)

    Conducts feasibility assessments for solar net-metering applications, feeder-wise, to ensure adherence to feeder capacity limits.

G. Transformer Register

Logs all 11/.4 kV distribution transformers in the field -

  - Location,

  - Capacity,

  - Commissioning date,

  - Failure and replacement history.

Etc..

H. VCR Register (Vigilance Control Register)

    Records instances of electricity theft, inspection reports, penalties imposed, and follow-up actions.

I. Estimate Register

    Keeps a record of all cost estimates prepared for new works, system extensions, and equipment installations.

J. Master Data File

    A single file or folder to organise all correspondence, such as circulars, government orders, internal memos, operational instructions, and safety notices.

Record Registers of the JEN office

Materials Managed in the Field -

    As part of field operations, the JEN supervises and records the following materials:

• Poles (RCC, PCC, steel)
• Conductors (ACSR, AAAC)
• Insulators and clamps
• Distribution transformers
• Stay sets and earthing components
• Meters (single-phase, three-phase, smart meters)
• LT/HT cables and fuses
• Protective equipment (breakers, isolators, lightning arresters)

etc..

  All materials must be documented in the stock register and properly accounted for.

- GGJ